ReNU Hope Conference

Registration Terms & Conditions

Terms & Conditions

Thank you for registering for the 2025 ReNU Hope Conference (the “Conference” or “Event”). The following Conference Terms and Conditions (“Terms and Conditions” or “Terms”) apply to you and your participation in the Conference. Your Conference registration includes in-person programming on July 24, 2025. “Attendee” for purposes of these Terms will include all participants at the Conference, including exhibitors, sponsors, speakers, press, partners, and individual attendees. By purchasing access to the Conference, you agree to be bound by these Terms, so please read them carefully.

This Conference is organized and managed by ReNU Syndrome United (referred to as “ReNU Syndrome United,” “we,” “our,” “us”), which is a 501(c)(3) nonprofit organization. In its sole discretion, ReNU Syndrome United reserves the right to limit or deny access to any entity or individual.

Code of Conduct

You agree not to copy or permit to be copied, in any form or format, without the express written permission of ReNU Syndrome United, any of the contents of the conference program, or any other printed conference materials.

The use of the ReNU Syndrome United name and logo by any Sponsor without express written permission from ReNU Syndrome United is forbidden. Sponsor agrees to acknowledge ReNU Syndrome United in any of Sponsor’s communications regarding the Event.

No solicitation is permitted except by exhibitors within the confines of their booths. ReNU Syndrome United reserves the right to escort any individual from the Conference who is reported to be soliciting and who is not a Conference exhibitor.

Attendees are expected to behave responsibly and professionally and to treat each other and the community with respect, kindness, and compassion. Failure to behave in such a manner, as determined at ReNU Syndrome United’s sole discretion, may result in removal from the Conference without refund. Sponsors and Exhibitors will be held responsible for the conduct of their employees, representatives, guests, and contractors. Attendees will be held accountable for the conduct of their guests.

Security

The Conference is a private event, and weapons are strictly prohibited. Attendees are forbidden from carrying weapons of any kind, including concealed or displayed firearms or knives, onto the premises of the Conference. ReNU Syndrome United reserves the right, at its sole discretion, without refund, to revoke the credentials of attendees who violate this policy. By registering for the Conference, you agree to comply with this policy, regardless of any signage located on the premises of the Conference.

ReNU Syndrome United and Long Island Marriott will not be held responsible for any loss, theft, or damage to Sponsor or Exhibitor displays or promotional materials. The Sponsor/Exhibitor is responsible for all of its table display, poster, and promotional materials during the Event and should exercise reasonable practices to secure its display and promotional materials. Sponsors/Exhibitors are allowed to arrange for security to oversee their specific display and promotional materials at their own expense. The Sponsor/Exhibitor is responsible for the setup and takedown of all exhibit display items.

Photography Release

By attending the “ReNU Hope Conference,” Attendees agree to allow their names, likenesses, and images in a photographic format recorded onsite to be used by ReNU Syndrome United for educational and promotional purposes.

Photography Permission

Sponsors and Exhibitors agree to obtain permission from any Event Attendees before taking their photograph. Sponsor/Exhibitor will obtain written consent before sharing, posting, or using any photographs or video recordings in any communications.

Waiver of Liability

By registering for the Conference, you assume all risks associated with, resulting from, or arising in connection with, attendance at, and/or participation, in any capacity, in the Conference or any Conference-related activities, including, without limitation, all risks of theft, loss, harm, damage, illness or sickness (including those caused by known or unknown infectious or communicable disease such as COVID, H1N1, or other illness or sickness caused by bacteria, fungi, microorganisms, or viruses), or injury to the person (including death) or property damage, whether caused by negligence, intentional act, accident, act of God, or otherwise, and whether occurring before, during, or after the Conference.

You further acknowledge, agree, and understand that ReNU Syndrome United and all agents, officers, directors, members, or other representatives of the same exclude all liability for any loss, injury (including death), disease, or damage whatsoever that you may suffer in connection with or arising from your participation in any activities offered as part of the Conference (including, without limitation, any activities held outside of, or incidentally to, the Conference that you are attending), whether the direct, indirect, consequential, special, incidental, exemplary, or punitive loss, injury or damage  (including, without limitation, injury or disease to persons, property damage, theft, loss of profits, loss of business, loss of opportunity, loss of goodwill, loss or corruption of data or any other type of economic loss, injury or damage) or otherwise. The limitations and exclusions in this paragraph apply to the extent permitted by applicable law.

Opinions Disclaimer

Opinions and other statements expressed by guests, speakers, sponsors, and other third-parties are theirs alone and do not necessarily reflect the opinions, policies, or positions of ReNU Syndrome United, its affiliates, or other associated individuals.

Opinions and statements shared by guests, speakers, sponsors, and other third-parties are the sole responsibility of the third-party, and their accuracy and completeness are not endorsed nor guaranteed by ReNU Syndrome United, its affiliates, or other associated individuals. ReNU Syndrome United cannot be held responsible for the completeness, accuracy, or reliability of information provided by third-parties.

Furthermore, ReNU Syndrome United assumes no liability for any errors, omissions, or inaccuracies, nor any losses, injuries, or damages arising from the use of third-party information.

Governing Law, Venue, Class Action Waiver, and Jury Waiver

You agree that any disputes related to your participation in and/or fees paid for the Conference shall be governed exclusively by the substantive laws of the State of New York without giving effect to any choice-of-law rules that might result in the application of a different state’s substantive law. You further agree that the mandatory, exclusive venue for any action related to your participation in and/or fees paid for the Conference shall be in a court of competent jurisdiction within the State of New York. You further agree that any action brought in these courts related in any way to the Conference, including without limitation your participation in the Conference and/or fees paid for the Conference, will be an individual claim, that you shall not bring claims against ReNU Syndrome United in a representative capacity on behalf of any other individual, that you shall opt out of any class proceeding, and that you shall not assert class or collection action procedures. You further agree to waive any right to a trial by jury for any legal action related to the Conference, including without limitation your participation in and/or fees paid for the Conference.

Sponsorship Agreement

The Sponsor agrees to view and comply with the terms & conditions, rules and regulations communicated by the ReNU Syndrome United staff. These terms, rules, and regulations were developed by ReNU Syndrome United to safely and properly execute the ReNU Hope Conference (the “Event”). The Sponsor will be held accountable for the behavior of all its representatives selected to participate in the Event. It is the Sponsor’s responsibility to relay the terms, rules, and regulations to its staff and guests. Failure to comply with the terms, rules, and regulations will result in removal from the event and all fees submitted will be forfeited.

Right to Reject Applications

The ReNU Syndrome United non-profit and/or its agents reserve the right to reject any application for sponsorship or advertising associated with the Event if, in the sole opinion of ReNU Syndrome United, it is determined that the product or service promoted by the Sponsor is a product or service that would negatively impact the reputation or goodwill of ReNU Syndrome United. Cancellation and Refund Policy Due to the commitment involved of the hosting organization and its vendors in organizing and executing the event, no cancellations or refunds will be granted.

Sponsorship Donations

Donations received through any campaign are subject to redirection at the discretion of ReNU Syndrome United. Funds may be used towards operating costs, including but not limited to, technology services, event services, research into treatments, awareness campaigns, etc. All costs will be reported annually and publicly accessible.

Changes to Terms & Conditions

ReNU Syndrome United reserves the right to update or modify these terms and conditions at any time without prior notice. Your continued participation following any changes indicates your acceptance of the new terms.

Indemnification

The Sponsor agrees to indemnify, defend, and hold harmless ReNU Syndrome United, its board members, committees, agents, contractors, the State of New York and The Long Island Marriott, for any claims, liabilities, damages, expenses, and attorney’s fees and miscellaneous expenses of any sort, arising from any procedures or lack thereof, negligence of the Sponsor and its officers, directors, employees, agents, contractors and guests, including without limitation, claims of property damage or loss and injury or harm to persons due to violating the terms, rules, and regulations, or damage of any kind caused by Sponsor’s installation, use and dismantling of furniture, hardware, or any materials at the Event. The Sponsor also agrees to release from liability ReNU Syndrome United, its committees, executive board members, agents, contractors or employees, the State of New York or The Long Island Marriott any damages, theft, loss, injury, or harm to a person or to Sponsor’s property, or its officers, directors, employees, agents, contractors and guests due to fire, flooding or any other accidental cause.

Thank you for your commitment to ReNU Hope together!